Minutes from June 15, 2010

Liturgy Minutes 6/15/10

Place: Rectory Dining Room

Minutes taken by: Janet Gerkin Chavez

Meeting Time: 7:12 pm

Present	Excused		Present	Excused
	X	Fr. Marvin Felipe	X		Freda Motak, Chair
X		Fr. Ray Reyes	X		Jan Trusty
X		Janet Gerkin Chavez	X		Amy Glenn, Music Director

X Leslie Martins X Frank Chen

X Josie Contreras, Environment X Tony and Sharon Ramos

X Seminarian Tom Martin X Sister Mary Peter

TOPIC	DISCUSSION	ACTIONS/FOLLOW UP
Opening Prayer	Seminarian Tom Martin
Review of Minutes –4/27/10 for corrections	Correct spelling of names of Bobbie Galang and Mena Wong	No additional corrections
Past Liturgical Events	Mother’s Day – Due to the cost of purchasing medals the form of recognition of those mothers present at the 9:00 and 10:30 Masses was changed to a special prayer and sheet cake after Mass Ascension – No discussion Pentecost –	Next year we should be more prepared to honor those who received the sacraments of initiation. Certificates should be handed out on Pentecost Sunday at the 10:30 Mass. The initiates should be brought up to the altar and individually introduced and presented to the parish as Fr. Ray practiced this year.
Upcoming Liturgical Events	Father’s Day, June 20– The same form of recognition given to mothers on Mother’s Day will be given to the fathers present at the 9:00 and 10:30 Masses – a special prayer and blessing and a sheet cake after Mass. 103rd St. Anne’s Novena, July 18 – July 26- The theme is Prayer. Fr. Ted and two other Redemptorist priests will lead the novena. They will develop daily themes. Schedule- Sun, July 18 – 9:00 and 10:30 July 19-23 – 8:45, 2:30 and 7:00pm Sat, July 24 – 10:00 Sun, July 25 – 9:00 and 10:30; picnic at noon at Mother’s Meadow, Golden Gate Park – the space has been reserved July 26 – Feast Day Freda read the minutes from the liturgy meeting after last year’s Novena. Promotion will include mailing of post cards to parishioners; leaflet in Sunday bulletin; information on our Web site; ad in the Catholic San Francisco (perhaps – cost is $450); ad on Catholic Radio St. Anne’s candles will be sold for $4 each. Selling of candles was profitable last year. The July 24 procession will include the Boy Scouts and the Knights of Columbus. Reviewed the list of ten (10) banners to be used in the procession – included St. Anne’s Dance & Exercise Class; Religious Education Program; Youth Ministry; Boy Scout Troop and Cub Pack; Music Ministry; Liturgical Ministries	July 17 – cleaning of the church and putting up of banners Amy asked for a schedule of the themes in order to prepare the appropriate music. In the meantime Amy will focus on the theme of prayer. Fr. Ray will send these minutes to Fr. Ted and explain that the liturgy committee is very interested in learning of the daily themes of prayer. Bea is planning hospitality to be held after the 7:00 pm Mass during the week. Hymn to St. Anne to be sung before the 9:30, 10:00, 8:45 and 2:00 services. Fr. Ray will ask Bobbie Galang to create the programs. Jan Trusty will prepare sign-up sheets for 1 lector and 1 EM for each service. Tom will coordinate the mailing of the post cards by July 1. Tessie will print the mailing labels. Tom asked for a copy of the post card used last year. Tom thinks the ad on Catholic Radio is free. He will look into it. The prayer that will be attached to the candles will be obtained from Fr. Ted. Jan Trusty will make/fix the banners. Fr. Ray will invite the Knights of Columbus and Freda will invite the Boy Scouts.
Announcements	White Zone – the permit for the white zone in front of the church has been renewed at a cost of $750. It has become necessary to take aggressive action in keeping the white zone available for loading and unloading those people attending services. Vehicles which bring our elderly and disabled parishioners do not have a safe place to disembark and pick up these people. About a month ago a parishioner required 911assistance. The rescue vehicle was in the middle of the street, unable to park in the white zone. During June Ken del Ponte will put warning notices on the windshields of cars parked in the white zone. Announcements will be in the Sunday bulletins and a warning will be read by the commentators before Mass that beginning July 1 any cars illegally parked in the white zone will be ticketed and/or towed. Jan Trusty suggested having someone posted outside before the Masses to guard against parking in the white zone. The phone number of DPT will be given to ushers and greeters. Dress Code – Freda received an email from Fr. Ray forwarding a complaint from a parishioner about an EM who wore a mini skirt. Freda contacted the archdiocese to ask about the availability of a standard dress code. She received a set of guidelines from Patrick Valdez Kelly, Director of the Office of Worship. In general it is up to the pastor of each church to set the guidelines for his church. Jan Trust suggested just noting what cannot be worn. Tony said you would dress well to go to a party, so why not to church? Tom remembers dressing up to go downtown when he was a youngster. Fr. Ray expressed reluctance to be too restrictive on the altar servers, especially during the summer when the kids don’t have to wear their school uniforms and have more freedom to dress how they like. Tom said that the church is a place of reverence and respect and the kids should be respectful in their dress. Jan Trusty said that something should be said to those EMs and lectors who are not properly dressed. Noise before Mass – Tom brought up how distracting to those who want to pray loud talking in the sacristy is. Fr. Ray said that the EMs and lectors should wait in the sacristy after signing in but they should be considerate of others and keep their voices down or perhaps help the greeters in welcoming those entering the church. Jan Trusty suggested that the sign-up book could be in the vestibule and that the EMs and lectors would wait in the vestibule after signing in. Tom said the procedure should stay as it is now but that those waiting in the sacristy should be as quiet as possible. Miscellaneous – Janet Gerkin Chavez can make name tags for anyone who wants one. Freda said Tom suggested that a refresher class for EMs and lectors be held. Freda suggested a meeting for new EMs. Fr. Ray would like to see two (2) meetings a year for all ministries. Tom congratulated the parish for coming together to make Fr. John’s Mass and reception a success. He praised Freda for coordinating a wonderful and jubilant celebration. Thanks will be announced next Sunday. Freda offered a special prayer for Leslie Martins and for the men and women and lectors	Freda will write the announcement for the commentators. Janet Gerkin Chavez will print cards with the phone number of DPT and distribute them to the greeters and to Tony Ramos to give to the ushers. Frank will prepare a chart of what type of clothing is approved and dis-approved for EMs, lectors and ushers. Starting July 1 the Ems and lectors will sign in and wait in the vestibule.
Closing Prayer Next Meeting	Freda led the closing prayer and included a prayer for the recovery of Leslie Martins and our military men and women and all those in the Prayer Circles.	Tuesday, July 6, at 7:00 in the rectory dining room

Meeting Adjourned at 9:00 p.m.