Liturgy Minutes: 07/06/2010
Place: Rectory Dining Room
Minutes taken by: Janet Gerkin Chavez
Meeting Time: 7:10 pm
Present:
Fr. Ray Reyes
Fr. Marvin Felipe
Freda Motak – Chair
Amy Glenn – Music Director
Frank Chen
Jan Trusty
Ken Del Ponte
Janet Gerkin Chavez
Excused:
Sr. Mary Peter
Tony Ramos
Sharon Ramos
Leslie Martins
Tom Martin
Josie Contreras
TOPIC DISCUSSION ACTION/FOLLOWUP
Opening Prayer
Review of Liturgy Minutes for 6/15/10 1. Fr. Ted and three (3) other Redemtorist priests will lead the Novena
2. The price for the Novena ad in the Catholic San Francisco newspaper was $400 rather than $450
Upcoming Liturgical Events 1. Novena to Good St. Anne-
a. The beautiful banner announcing the Novena was made in the Philippines. The cost was only $20. A copy of the banner will be published in the Catholic San Francisco newspaper and posted on St. Anne’s Web site.
b. Jan Trusty’s husband, Lee, will head up the parking attendants for the 7/24 Solemn Mass and Procession. He will be assisted by Jerry, Ken and volunteers from Bishop Riordan High School.
c. Post cards were not mailed out.
d. Fr. Ted has not replied yet to emails requesting the themes for the Novena Masses and a prayer for the candles to be sold.
e. Church cleaning will be Sat., July 17. Edith Andaya is in charge. Lunch will follow. Jan Trusty suggested that the banners be hung this weekend rather than on the 17th.
f. Freda read from last year’s minutes. This year’s Novena schedule will parallel last year’s:
T, 7/20 – reconciliation after all Masses.
Th, 7/22 – visit to the homebound
F, 7/23 – anointing of the sick
g. Reception following the Solemn Mass and procession 7/24
h. Confraternity of St. Anne members will distribute St. Anne’s prayer and petitions at all Novena Masses.
i. There will be hospitality after each 7:00 pm weekday Mass
j. Prayers of the Faithful during the 7/24 Solemn Mass. Amy suggested not singing the response during the weekday Masses.
k. Programs will list the priests and ministers for each Mass. Except for the program for the Solemn Mass and Procession the programs will be black and white for easy and affordable copying since people tend to take the program with them when they leave and the hymns to be sung will be in the missal. There will be a special Novena program for the Saturday events. The cover will feature the image on the banner.
Discussed the order of Saturday’s procession. Trumpets and choir will be in front followed by the Blessed Sacrament, banners, priests, congregation. The choir will sing familiar refrains. Ken Trouche and Jerry Di Ryen will carry their usual banners.
l. St. Anne Candles - $4 each
Jan said there are 54 prayer shawls which can be distributed during the services.
Post cards will be available on the tables near the church entrances and a notice to send postcards to friends and relatives will be in the Sunday bulletin; Fr. Ray will try to reproduce the post cards that were used last year and mail them out by this Friday. The Immaculate Heart radio announcement will start 7/15 or 7/16.
Amy has gone ahead and prepared a schedule of hymns and music based on the themes of comfort and healing; reconciliation and petition/prayer. Ken provided a prayer to St. Anne which will be used for the candles.
Ken will put an insert requesting volunteers to help with the cleaning in this Sunday’s bulletin. Amy asked that the choir section be cleaned because the floor is often sticky. Amy mentioned that she is arranging for repair of the piano because the keys sometimes stick. She is a certified piano tech and will try to do it herself or have Frank French do it.
This schedule is subject to Fr. Ted’s approval.
The same committee that hosted Fr. John’s 50th anniversary reception will be asked to work on this reception. Fr. Ray will invite the members of that committee to participate.
Confirm with Sr. Mary Peter
Bea Wirth will ask each Ministry to host one evening’s hospitality.
Freda and Frank will contact native-speaking parishioners who will give the prayers in their native language. English translations of these prayers will be in the program.
Jan Trust will arrange for 1 EM and 1 lector for each of the Masses to be on standby in case there are not a sufficient number of priests at the Mass.
Frank and Freda will check their notes from last year re the order of the procession and Freda will have some of the Riordan volunteers carry some banners. Freda will check with Tony Ramos re availability of the ushers or the Riordan volunteers could handle the collection. Fr. Marvin will contact the altar server coordinators to recruit servers for all of the Masses.
Jan Trusty will assemble her group to assemble the candles with the printed prayer. Fr. Ray will print St. Anne’s prayer on labels which will be attached to the candles. Jan Trusty will make two (2) signs – one for each table where the candles will be sold.
Freda will give the prayer shawls to Sr. Mary Peter to be distributed to the confraternity members who will distribute the programs and petition slips.
2. Feast of the Assumption – 8/15/10 – Sunday – regular Mass schedule
Announcements 1. St. Anne’s Web site – Amy has a music blog which will be a link on this site. It will be accessible to choir members and musicians.
2. Dress Code – Frank did a great job in creating the Dress Code Do’s and Don’ts. Jan Trusty said it is posted in the sacristy. Freda said we should take the initiative of gently talking to any EM, Lector, Usher or Greeter whom we deem to be inappropriately dressed. Fr. Ray said we could be a little more lenient with the altar servers since they are currently on summer vacation and may dress a little more casually than they would during the school year.
3. White Zone – will be enforced beginning 9/1
4. Fr. Ray’s sabbatical starts 9/7.
5. Freda announced the Kid Stock fund raiser will be at 2:00 7/11 in Moriarty Hall.
6. One of our altar servers, Lindzee, will compete in the National Junior Olympics the first week of August in Norfolk, VA
7. Amy suggested that the closing song should be announced by the commentator at the end of the announcements and before the final prayer and blessing. Fr. Ray said that Tessie needs to be informed of what is to be included in the commentator notes since she compiles them. Fr. Ray suggested that the announcement of the communion song be eliminated – just start the music. Fr. Marvin said that the celebrant should be informed if there are additional announcements before the final blessing. 1. Fr. Ray suggested that each ministry could have its own blog on the Web site. Amy suggested that this should be an open blog so that anyone can post on it.
2. The music blog is at http://stannemusicministries.blogspot.com
3. Frank will create the Liturgy Ministry blog. Our meeting agenda, minutes, etc. can be posted on it. This may eliminate the necessity of emailing these materials.
Ken has created a warning notice to be placed under the windshield blade of those cars which park in the white zone in front of the church. They will be located in the gift shop. Greeters and ushers should place one on the those cars they see parked in the white zone. The notice will be included in the Sunday bulletin as well
Fr. Marvin will be in charge of pastoral and liturgical matters. Fr. Jerry will be here to help out.
Congratulations to Lindzee on such a great achievement!
Closing Prayer Ken Del Ponte
Next Meeting September 2 – farewell to Fr. Ray
Adjourned 8:50 pm by Freda
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